Tutor management software for classes, attendance and payments
KMPUS is management software for private tutors: your students, your schedule, attendance and payments in a single tool. Built for one teacher with 10 to 100 students — priced like it, too.
Built on the platform running 3,000+ students at language academies and schools — now packaged for a single teacher.
Sound familiar?
Most private tutors we talk to are excellent teachers and accidental administrators. Nobody trained you for the second job — it just arrived with the tenth student, and it never left.
Forty chats with students and parents, and the one message you actually need is buried in them.
One student moves a class and your whole week has to be rebuilt from memory.
A notebook that says who showed up — and nothing that says who paid.
Chasing a late payment feels like debt collection, so you keep putting it off.
"When's my next class?" answered ten times a week, in ten different chats.
Sunday evening spent on admin instead of resting — or actually preparing classes.
Four things you do every week, all in one place.
Not an enterprise system you have to configure for a month. One tool, one login, ready the same afternoon you sign up.
Your student list
Every student in one place: contact details, the parent's number, level, rate, what you covered last class and what they still owe. No more scrolling back through a chat to remember where you left off.
Classes & rescheduling
Recurring classes, one-off sessions, cancellations and swaps. Move a class once and everyone involved sees the new time — you don't have to tell anyone twice, or remember who you already told.
Attendance & class packs
Mark attendance in two taps at the end of the class. Ten-class packs count themselves down, so you know who has two sessions left before they ask — and nobody gets a free lesson by accident.
Payments you can see
Who paid, who didn't, and since when. Send a polite reminder in one tap instead of rehearsing the message in your head — and finish the year with a clean record for your accountant.
The same four things exist as full modules for larger institutions: academic management for classes and attendance, online admissions and enrolment, fee management and payment tracking and the CRM for following up enquiries.
The admin isn't free. It's just unpaid.
You get paid for the hours you teach. Everything around those hours — the messages, the rescheduling, the chasing — happens off the clock. It's the biggest invoice you never send.
Illustrative numbers, from the tutors we talk to — not a study. Swap in your own; the shape of the week rarely changes.
It is the same tool that academies with thousands of students run on: see what NED College and Erin School of English gained by centralising classes, attendance and payments.
Small enough for one teacher. Serious enough to look professional.
Same platform that runs academies with a thousand students — with everything you'd never use stripped out, and the three things you'd notice immediately left in.
Students and parents see the same schedule you do
They open their own view: next class, time, place and what's pending. The "when's my next class?" message stops arriving, because the answer is already in their hand.
Payment reminders that go out without you
A pending payment sends its own polite reminder on the day you choose. You stop being the person who has to bring up money — the system does it, in the same words every time.
You look like a school, not a group chat
Receipts, attendance records and a real schedule with your name on it. Parents deciding between you and an academy see the same level of organisation — for a fraction of the price.
Private tutors: frequent questions
No. This plan is built for a single teacher with roughly 10 to 100 students, and it is priced for that — you get the student list, the schedule, attendance and payments without the machinery a multi-campus school needs.
You reschedule it in the calendar and the change is visible to the student and their parents, because they see the same schedule you do. Your week does not have to be rebuilt from memory, and nobody has to be told individually.
Yes. Attendance and class packs are tracked together with payments, so the question "who showed up" and the question "who paid" are answered from the same place rather than from a notebook and a bank statement.
Payment reminders go out automatically. That is the part most tutors put off, and automating it is what stops a late payment turning into an awkward conversation weeks later.
Yes. You can import your students from a spreadsheet when you start, so the first setup is not an evening of re-typing names.
No. You can start the free trial without a credit card, and cancel at any time.